Posts tagged Management
Procrastination is an Abrupt hinderance and leads to absolute failure

Do – don’t procrastinate!

 Easier said than done in today’s fast paced world of distraction galore. How do you focus? How do you stop yourself from looking at cute kitten pictures on Facebook all day, or what your High-school friends are up to these days, or how the middle east crisis is developing, or, or, or …

 It is a daily challenge for me to keep focused and get things done. And this is true for probably most of us. Right now I’d rather go out and get a coffee with some colleagues instead of finishing this chapter. I might not get finished at all with it today, too many other things to do. What are these other things I need to do?

 This is the critical question when it comes to focus and avoiding procrastination traps. It is important that you are organized (and there is a whole section on that topic coming up in this book) and clear about your to does and your main goal for the day. You need to focus only on these two things -what is on my to do list for today (no matter how the list is organized or looks like - you need to have an easily structured to do list for the day) and what is my ultimate goal for the day. Again, sounds easier than it is? Yes and No. It is basically a form of training yourself of keeping to your list and working only from this list. Their will be plenty of distractions - put them on the list as they occur.

 Don’t just start doing stuff - that is the beginning of procrastination!

 Make sure whatever you put on your list and work on fits to your overall goal for the day. If your goal is to finish that important project presentation, than make sure that this one task of your list is definitely done by the end of the day. You won’t be able to get everything off your list on most days - so it is important that you get your main goal done, the rest will fall into place and was probably not the most important thing to begin with.

 A cautionary word on “Multitasking” - forget about it! It doesn't exist and it doesn't help you. You are not a computer (actually they don’t multitask either but “time-slice” - which they can do really well compared to you). Focus on one thing and do it extremely well, than focus on the next thing. Work through your list, don’t procrastinate and avoid failure!

Three Sentences - another way to discipline yourself (and your email habits)

Three Sentences is based on the premise to reply to email as it were SMS and keep it short - three sentences is the maximum. I try to use this for all my emails - not just replies. - A Disciplined Way To Deal With Email:

The Problem E-mail takes too long to respond to, resulting in continuous inbox overflow for those who receive a lot of it. The Solution Treat all email responses like SMS text messages, using a set number of letters per response. Since it’s too hard to count letters, we count sentences instead.


How to write very efficient email replies

I am still working on my next book on how to manage the constant overload of information in todays business world - specifically email. 

Trying to manage my Inbox and living by the Zero Inbox method I noticed something interesting. If you write email from your Smartphone people will not mind typos, short answers and informalities. Then why do I need to worry about these things when I am working on my Laptop?

I decided to not waste any more time with these formalities by pretending to be always on my Smartphone answering emails from there. How do i do that? I just use the same Signature on my Laptop as I do on my Smartphone “Send from my iPhone”. The result is that I spend less time answering emails and people are not annoyed by my short and sometimes informal answers.

I get more work done, answer emails faster - it’s a Win-Win situation. Try it for yourself.

More about “How to deal with email” here: